The desk has it, and office work is no longer procrastinating.
01. How can a high-speed company achieve higher economic benefits?
Under the 2020 pneumonia epidemic situation, facing the tremendous work pressure of the global economic downturn, both companies and individuals want to break through the status quo and find a more efficient operating model!
Imagine a messy business desk , the materials are diverse and disorganized, resources cannot be allocated effectively, causing employees to feel restless, etc... This actually inadvertently increases the company's difficulties and operating costs.
Clear your work desk to improve work efficiency
First, organizing the desk can be divided into five processes: clarifying the purpose of organizing, reviewing all items, deciding where the items belong, establishing desk discipline, and maintaining a stable balance.
1. Clean up clearly desk Target
Before we start clearing the desk, we must first think about: why do we need to clean it, and what is the purpose of cleaning it?
Is the desk full of items and unable to free up space? Is it difficult to classify a large amount of documents? Can't find what you need? …
Everyone must have a set goal before starting to clean up, so that they can solve their own problems when cleaning up!
2.Decision plan desk The item belongs to
Being familiar with your own work desk area is more useful when allocating storage areas for items. Other factors such as functional partitions and whether items are easily accessible when we are in the office should also be taken into consideration.
① A general work desk can be divided into five areas:
Area 1: This is the upper area of our desktop.
Generally, the key area of the tabletop is in the middle of the seat, which can be expanded into a fan-shaped area. It is not recommended to place too many items in this area to avoid occupying the space on the desktop and affecting the smoothness of the operation during work.
Area 2~4: Drawer cabinet area.
Generally, office drawer cabinets are divided into three layers, with the first layer being shallow, the inner layer being darker, and the bottom layer being deep.
The chest of drawers can be placed according to the frequency of use of items. For example, on the first floor: We recommend using items that are used more frequently. The middle and upper floors and the lower floor can be used for storage of items and documents. The items further down are usually items that are used less frequently.
For the storage of separate chests of drawers, we can also make reasonable arrangements based on the frequency of use of items. Place items that are used more frequently in the front and items that are used less frequently in the back.
It is recommended that the interior of the drawer cabinet be well separated; a deeper drawer cabinet can store items vertically to maximize the use of indoor space.
Area 5: It is not recommended to put other items except trash cans.
There are really too many items, so I suggest using cardboard boxes, storage boxes and other items to pack them together.
② How to handle paper documents:
● Paper documents currently requested for processing can be divided into 4 categories: important and urgent, important and not urgent, not important and urgent, and not important and not urgent;
● Files that have been requested to be processed or need to be stored can be divided into: those that are needed recently, those that are not currently used but must be stored, and those that are not sure whether they will be used;
● To determine whether a document should be resolved, there are three rules:
Have you processed the documents?
Are there duplicate files?
Is the file no longer available for use in the future?
Some files cannot be determined whether they are selected later. It is recommended that these files be classified into the "temporary save" area so that they can be quickly found when they are quickly selected.
If the "saved" files have not been used for more than a year, then make up your mind and throw them away!
4. Create desk discipline
For similar items after classification, we can use the logo to clearly understand the actual storage location of this item, and then create a good organizing discipline.
For specific tools for job desktop files, please refer to the following:
When making classification marks, separate the marks so that identification and search are faster.
based on computer desk How to archive database indexes: Carry out adaptive memory exercises and develop your own usage habits, so that the desktop can always be kept clean and tidy!
